You can create single or recurring appointments, meetings or events, see if attendees are free before inviting them, reserve a room and equipment, and write a message from within the Zimbra Appointment view. When you click Save, an email is sent inviting the attendees and reserving the resources you requested.
The Appointment view consists of five tabs so you can quickly find attendees, locations, and resources (equipment) and see their free/busy schedule before finalizing the appointment.
On the Appointment page, you enter information about the appointment as follows:
Subject of the meeting. The text added here becomes the description in the calendar.
Location of the meeting. If the location is in the company directory, when you start to type, locations that match are listed. You can also go to the Find Locations tab to search.
Show As is used to determine your Free/Busy options for the time. You can select, Busy, Free, Tentative, and Out-of-Office. This information displays on the Schedule Attendees page.
Calendar drop-down list shows all calendars in your Calendar List. The first calendar displayed is your original Zimbra Calendar. When you have multiple-calendars, you can create an appointment and select the calendar. The appointment is added to whichever calendar is select.
Time is to define when the appointment will occur, day, hours, all day events and recurring appointment parameters.
Attendees. This field shows all attendees that have been selected. Add attendees either by typing a name in the Attendees field, going to the Find Attendees tab to search or the Schedule tab to see attendees' free/busy schedule.
Resources. This field shows any equipment that you request. If the resource is in the company directory, when you start to type in the field, resources that match are listed. You can also go to the Find Resources tab to search for resources.
In the Text area compose a message that will be sent with the email invitation to the attendees.