In any of the views except Option, on the toolbar,
click the arrow on 
and
select Appointment.
Enter the Subject. The subject is required. The subject becomes the description in the calendar.
Enter a Location. You can enter any location. Locations that have been created as resource accounts by your system administrator can be reserved. If you know the name of the location enter it in the Location field. If you do not, go to the Find Location tab to search for the location. When you select it, the location appears in this field.
Select the Start and End date. Check All day event, on the right of the time.
If you have multiple calendars, from the Calendar drop down, select which calendar is setting up the event.
Add resources. If you know the name of the resource, enter it in the Resource field, If you do not, go to the Find Resources tab to search for available resources.
Enter the names of the attendees. You can enter attendee names in any of the following ways:
Go to the Find Attendees tab. Type a name and select which list to use, either Contacts or Global Address List. Select the names and press Add. When complete, click OK.
In the Attendees text field next, type the email addresses, separating addresses by a semicolon (;). As you type, names in your Contact list that match are displayed.
To see the free/busy schedules for attendees, click the Schedule Attendees tab. As you enter attendees' names and email addresses, if attendees' schedules are known, availability appears in horizontal bars next to the names. Return to the Appointment tab when the attendee's list is complete.
Enter any additional information about the meeting in the text area. To add attachments, click Add Attachments on the toolbar. This is included in the email that is sent.
Click Save. An email invitation is sent to all attendees. The event displays as a banner at the top of the Calendar.
Skip step 7 to schedule an appointment for yourself on your calendar, without attendees.