Using company address book

Within your organization, you may not always know the correct mail address to use. For example Joe Smith at Acme could variously be joe@acme.com, or jsmith@acme.com, or even js123@sales.acme.com. You can search for addresses in the Zimbra address books.

Zimbra has two types of address books for use when composing mail: a company address book (sometimes called a Global Address List), and your personal address books. The corporate address book is available to everyone, whereas your personal address books are available to you and to those you share the address book with.

To add names from an address book to a new email message:

1. Open a new message by clicking from the menu.

2. Click To:. An address selection dialog appears.

3. From the Show names from list select either Contacts or Global Address List, to search.

4. Enter a name or portion of a name in the Search box on the left, and then click Search. A list of names and email addresses appears on the left.

5. Double-click a name to add it to the recipients list on the right. Use the To, Cc, and Bcc buttons to determine where the name will appear when the message is addressed. Click the desired button before moving the name across.

• Use the Remove button to remove a name from the recipients list on the right.

6. Repeat the search as needed until all names have been added.

7. Click OK when done.