Your default user preferences are configured when your account is created. These options define how your mailbox, address books, and calendar applications work. You can also set up your mail identities and POP accounts and select a theme for your mailbox.
You can change the settings from Options. The options are configured within a set of tabs that list preferences that can be changed. If the option described here is not visible in your view, the preference is not available for your account.
You can set preferences in the following tabs. Click on the word for a detailed description of the tab.
You can choose to automatically include the Junk folder and Trash folder in any searches. By default, these folders will not be searched.
To always show the search string in the Search text box, check Always Show Search String. When this is enabled, the search text box displays the search query that produced the list of items in the Content Pane.
Set which text editor you want as the default, either HTML or plain text.
Set the default font settings to be used when using HTML to compose in Mail, Documents and Calendar. You can define the font style, size and color to use as your default style. Arial, 12 pt black is the default.
If Change password is displayed, you can change your password from this tab. If you have trouble changing your password, contact your administrator for the password rules.
Contact your system administrator if you do not have this option and want to change your password.
Select the UI Theme to define the background color for the mailbox interface.
Select how you want to group your mail, by conversation or message. If you have the Conversation feature, Conversations is the default.
Select how many items (messages or conversations) to display per page. The default is to display 25 items per page, but you can select 10, 50, or 100 items per page.
The search defined in the Initial mail search field defines the search to execute when you log in. The default search is your Inbox. When you log in, the results of your Inbox display. You can change this field to have another folder, tag, or a saved search displayed when you first open the Zimbra Web Client. See Query language description for the syntax.
Polling interval is how often your computer checks for new mail. The default is every 5 minutes. The minimum length of time is defined by your Zimbra administrator.
Set whether to show the reading pane when viewing mail. The default is to always show the reading pane.
By default, the Save copies of messages to sent folder is enabled. Copies of messages you send are saved to your Sent folder.
Specify whether to reply to incoming mail with a vacation message saying that you are out of the office, and what the message should say. This is also sometimes referred to as an out-of-the-office auto-reply.
Enable and specify an address to send notifications that you have received new mail.
Specify an address to forward your email to. You can have the original email deleted from your Zimbra mailbox.
Specify whether to view mail as HTML, for messages that have been formatted as HTML. Turning this off causes mail to be displayed as plain text, showing the HTML tags themselves rather than applying them as markup.
Configure If I send a message that I then receive to handle messages that you send that include your address as one of the recipients of the message or that go an address such as a mailing list that includes you.
Always compose in new window opens a new compose window, separate from your Zimbra mailbox, when you compose a message. You can view and navigate your mailbox while the compose window is open.
You can create different mail identities to manage different roles in your job and personal life from one account.
Identity Options - Used to set up your mail identity. See Mail Identities
Signature -
Specify the placement of the signature in your email messages: either add the signature below all messages in the email, or have the signature added at the end of your composed, replied to, or forwarded text.
Enter the signature that should appear on your email messages.
Specify whether to automatically add a signature to all outgoing email messages. You can create a signature and not enable it. When you compose a message, an Add Signature button displays in the compose tool bar. When you click it, your signature is added to your message.
Advanced - The advanced tab is used to configure how you would like reply to and forward messages. The default style is defined in the Default Identity configuration. When you create new identities, you can use the same settings as the Default Identity or you can set different preferences.
Select the Reply/Forward format to use to compose the message. Choose either to compose using the same format as the original received message, using plain text, or using HTML.
Specify whether to prefix each line with > of | for the previous email messages that are forwarded or replied to, if you chose to quote original text.
Select whether to include the original text in the body of your reply message. You can choose to include original text, not include it, include it as an attachment, include it in the body with a prefix that you choose, or include only the most recent message. (In other words, it will quote only what was written by the person who sent the message, and not previous text.)
Specify how to include the original text of a message when you forward a message, in the body of the message, in the body with a prefix, or as an attachment.
Instead of logging in to each of your POP email accounts, you can check your POP accounts for email messages directly from the Zimbra Web Client. When you set this up, you can organize where the messages will be saved and create a mail identify to be used when you reply to or forward a message received from the POP account. See Managing your POP Accounts and Adding POP accounts.
Use this tab to define mail filtering rules as described in How filtering works.
Enable the feature to automatically add addresses to your address book when you send mail. If this is enabled, addresses are saved to your Email Contacts folder.
Enable to use the Global Address List when autocompleting addresses.
Select whether you would prefer to view contacts as a list or as business cards.
Select the number of contacts to display per page. The default is 25.
Import Contacts to your Contacts list. The file to import must be in a comma-delimited format.
Export your contacts list. The file exports in a coma-delimited format.
Select how you would like to view your Zimbra calendar. The default is by work week.
Specify which day of the week should be the first day of the week in your calendar.
If you travel between time zones, you may want to select to show the time zone list in the appointment view.
If you create many appointments without attendees, check Use the QuickAdd dialog.
A mini-calendar is displayed in Calendar. You can enable mini-calendar to be visible from any view.
Set the number of minutes before an appointment to be reminded. The default is five minutes.
Keyboard shortcuts let you use the application without going to the mouse. A large number of shortcuts is available. You can also create custom shortcuts by assigning numeric aliases to folders, tags, and saved searches.
The Shortcut List shows all the existing keyboard shortcuts.
The Mail Folder Shortcuts tab is used to create a shortcut to quickly go to your email folders and to move a message to that folder. You select the folder and assign a number to it. For example, if you assign 3 to the Inbox folder: From anywhere in your mailbox, typing v3 will move you to the Inbox. Selecting an item and type .3, will move the item to the Inbox.
The Saved Search Shortcuts tab is used to create shortcuts to quickly access Saved Searches. You select a saved search and assign a number to it. For example, if you assign 3 to your favorite search, then from anywhere in your mailbox, you can type s3 to quickly run that search.
The Tag Shortcuts tab is used to create shortcuts to quickly access all items with a specific tag or apply a tag to a message or contact. You select a tag and assign a number to it. For example, a tag called Followup is assigned 3. From anywhere in your mailbox, you can type y3 to see all items marked with Followup. Select an item and type t3 to tag that item with Followup.
You can assign any number, but it cannot be repeated within a shortcut tab.